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Best Format For Six Sigma Final Report

Six Sigma – iSixSigma Forums Old Forums General Best Format For Six Sigma Final Report

Viewing 100 posts - 1 through 100 (of 209 total)
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  • #27991

    Kofi
    Participant

    I am about to present a report on my first Six Sigma Project to the Vice President of my Company can anyone help me on the best format to use.Thanks.

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    #69302

    John Adamo
    Participant

    I am also preparing the final report so I would too be interested in hearing from the experts on what the best approach is.

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    #69306

    Edwards
    Participant

    I am no expert, but have written 5 final reports (we call them control plans), this is what I do.
    Front page is a sign off sheet for the project. Includes the names of all the team members, sponsor, champion/MBB, local finance & corporate finance.
    Then is a short introduction, stating the problems and reason for the project and the goals of the project.
    Then a description of the key 6s tools used and where used (definatley not too technical)
    Next is the control plan i.e. how to monitor & measure the performance after you hand it back and what to do if the process is going out of control. Remember the sustain part of this is the most important.
    Finally a financial summary and projected ROI/EVA for the project.
    Also I usually stick in a couple of key charts as appendix. C&E metrix, I&MR charts showing performance before and after improvement phase.
    In total the document is only 6 pages excluding appendix. Hope this helps / what you are looking for. I was in the same possition as you once and just had to do something, so far no one has complained.
    Regards, David.
     

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    #69329

    WILEY
    Member

    The DOLLAR TEST
    Hold a dollar at your shoulder, start your presentation and release the dollar. 
    If the VP is not interested by the time the dollar hits the ground, you fail. 
    Its all about the money. 
    I feel thats all they want to see so that’s all we need to spend our time showing them.  If they have questions on how the money was made or saved, go to slide two and begin the explanation.

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    #69353

    Brad M.
    Participant

    I use a Power Point format and send the report out to our Upper Management Staff on a monthly basis. In this report (called “Six Sigma Metrics Report”) I identify in the beginning the project and objectives, then I follow that with the team members and “Metric Owners” who contributed to the success of the project. After that I put in a few of the CTQ metrics and their current performance against baseline performance (basically I show a rolling time period to demonstrate continuous improvement). At the end of the report I include the Control Plan for the project along with the Project Financial Report (I put this at the end so that I know the management staff will have to look through the CTQ’s before they get to the bottom line $$). I have had good response from the staff on this communication method.Good Luck,Brad M.

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    #69360

    melvin
    Participant

    Keeping the audience in mind (a Vice President with or without knowledge of Six Sigma methodology details), I would start with the DMAIC process/briefing you use to “certify” as a green/black belt and synthethize it to meet the audience’s needs. I would start out with a context setting moment for the VP if he needs it and then launch into the report/presentation.  I would report in a “veni, vidi, vici” format (“I came, I saw, I conquered”) making sure the VP got the message on the ROI and how you are now armed with tools to conquer other company process problems.
    Just   my 2 cents worth.
    Bob H.

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    #69362

    robert chen
    Member

    I have finished my first project. For my project, I writted the turnover package for process owner as final report. It should cover:
    Contents

    1.

    Project recognition

    2.

    Project charter

    3.

    Executive summary

    4.

    Project details

    5.

    6 Sigma project deliverables by phase

    6.

    Main tracking

    7.

    Lessons learned

    8.

    Supporting data

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    #69389

    Bulent Sener
    Participant

    How about this?
    1)The Current State Metric, 2) the future state metric, 3)Productivity Improvements metric achieved/foreseen (Cost reduction, cycle time improvement, inventory reduction, quality/reliability improvement, customer satisfaction, new design feature), 4) Pareto (options investigated) 5)Fishbone (Top 1 or 2 topics investigated from Pareto), 6)Schedule/Implementation Done 7)Metrics for Sustainment EffortsGood Luck
    6S Champion

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    #69411

    NILOY MITTER
    Participant

    Dear Brad
    Thanks for the best format.
    Can you kindly email me a sample report please ?
     
    Niloy Mitter

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    #69420

    Rj
    Member

    Would it be possible for me to get a copy of the report with the company name removed? I do not want confidential data, but I would love to see what it looks like.
     
    Thank you for your time and assistance
    Rj

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    #78410

    billybob
    Participant

    Good Monday morning to everyone!
    Hello folks,
    Its report time!  I searched the iSixSigma site for past postings regarding project reports, only one posting about a year ago.  Some good ideas were found.  Does anyone have any good thoughts or formats that worked well for them to add that I can (steal)…I mean borrow?
    Has an uniform accepted format been developed for 6S?  Seems something as powerful as 6S that uses the same tools across the boards would be reported out the same way so anyone would understand what was done.
    Jeepers..I’m begining to worry about the Red Sox after this weekend too.
    Later,
    Billybob

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    #78424

    Conrad
    Participant

    Billybob,
    I’ve consulted for years now on Six Sigma and have yet to see the same reporting structure or reports used at different companies. Each company likes to “accomplish” things in different manners — it speaks to the company culture. So, unfortunately, no one template fits all sizes.
    I personally like the one page review sheet that includes a summary of each phase, main tools used, main findings. I can then ask BBs the significance of the tools/findings, etc. Usually the BB will need a few pages per phase as backup information during the tollgate reviews.
    Hope that helps,
    Conrad

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    #78504

    besie
    Participant

    For us, the main purpose of a final report is to share the knowledge obtained during the development of your project and results (wether good or not good).  We have two ways of doing this: 
    1.- Project posters, which are updated during the project development period and posted in different locations where many people can see them to promote conversation and obtain new ideas (this also helps to generate buy-in for your solutions and new projects).  
    2.- Final project report, where we ask the Blackbelts to share experiences (good and bad, barriers, new tools they discover along the way, etc.), around the whole process along with their final results in terms of impacting a business KPI or financial return.  This report is then formally handed over to the process owner who takes responsibility for sustaning and reporting the benefits, and completing implementation of longer term solutions.  The report includes at least: Team Charter, Stakeholders and their Requirements, Data Collection and Analysis,  Baseline Sigma Calculation, Root Cause Analysis, Possible Solutions Identified and Evaluated, Selected Solution/s, Pilot (when applicable), Implementation Plan (including Gantt Chart, training and communication), KPI´s and Monitoring System (including responsible persons).  We also ask them to document all their team meetings with agendas and minutes to assess their facilitation and knowledge transfer skills.
    We also use this report to identify any transferrable knowledge that can be applied in other parts of the business.
    Hope this helps.
    Besie

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    #78508

    Reynold
    Participant

    Besie,Thanks so much for your thoughts on the best format for a six sigma final report – they helped me tremendously!Reynold

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    #79357

    Ron
    Member

    You are doing two things 1) Reporting your success ,2) Selling the six sigma methodology.  Both are important
    Typical presentations in sixsigma are referred to as a storyboard, this document should be a cumulative document enlarging as you go through the various stages DMAIC of a process.  The key to a successful project is a demonstration ofthe 1) Problem statement, 2) a Current state process map which details the process in question as you found it when you started. Several graphical representations of the data you measured to confirm the state of the process as you found it in the analysis phase you should have utilize some methodology for statistically determining the root causes, in improve you determinedthe best solution (s) to the root causes and pehapsa pilot project with results that confirmed you fixed it. In the control phase you should have a control plan and a listing of lessons learned and perhaps future rocommendation on other issues affecting the process.
    I am surprised that when you were taught the sixsigma methodology no one mentioned the storyboard.
    Oh well..
     
    Hope this helps.
     

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    #83725

    Rohit Madhavan
    Member

    Hi Kofi,
    It would be a good idea to prepare a powerpoint presentation. One stroy board for each stage – highlighting the various steps and tools and analysis drawn during the course of each stage.
    Rohit Madhavan

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    #84945

    Mark Wyse
    Participant

    David, I totally agree with this approach. 
    I think the best way is to get to the point quickly; show the “what was” against the “new approach” and a couple of the Six Sigma tools used are good to demonstrate the value add of Six Sigma.  The key is if you are asked to do a 5 minute presentation, do just that.

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    #89169

    Manhar Mukul
    Participant

    Dear Friends,

    Plz have a look at the following page :-

    https://www.isixsigma.com/store/free-six-sigma-templates/

    This page contains templates for six sigma reports
    and presentations.

    Regards
    Mukul

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    #89402

    adhar
    Participant

    I will try make a report .. can you send me sample

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    #89605

    Vijandran M
    Member

    I have completed Six sigma project and am able to help you. Please submit me your presentation.
    Vijay

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    #90672

    sapna
    Member

    Hi,
    Please help me in preparing six sigma report before starting the project. The topic has been discussed but how to go about it.
    Thanks and Regards,
    Sapna

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    #90993

    mageshwari
    Participant

    Thanks.can you give best format for cycle time reduction to improve yield specially in smt technology.

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    #91020

    Edwards
    Participant

    There is a book by D.H.Stamatis called Six Sigma and Beyond the implementation process it could guide you through a an excellent report writing for DMAIC process
    Good Luck

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    #91972

    nima Shiebeyki
    Participant

    Dear Sir,
    I have a good sample of black belt project, if you want please mail me at the following address:
    [email protected]

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    #93861

    Gareth
    Participant

    Would be very gratful to have a copy of your report.
    Many thanks
     
    Gareth

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    #95124

    Cordell Fife
    Participant

    Dave,
    I know this is an old discussion session, but if you are still out there can you provide a copy of one of your reports as an example?
    Thanks,
     

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    #96159

    Tierradentro
    Participant

    I have many report samples if you wish.  Just drop me a mail
     
    John

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    #96247

    Parameswaran
    Participant

    Dear JohnIam looking for some Six Sigma @hotmail.com">reports.Krishkrish277@hotmail.com
     

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    #96856

    emiliano Dominguez
    Participant

    Dear JohnCan you send some  Six Sigma reports?.email: [email protected]

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    #96937

    grchouhan
    Participant

    We have taken a project on Optimization of LPG Pumps of Jamnagar-Loni LPG Pipeline of GAIL(India) Limited. I do not have much knowledge on how to prepare report on this project. Please provide a sample project report so that I can proceed on this project and I can submit report to my management. I will be very thankful to all, if they extend their kind cooperation to me.
    Regards.

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    #97115

    chhabra
    Participant

     Hi consider i can assist you in your Report presentation (format)
    The problem is i have created a PDF Template, which i could send it to you if you provide me your email address.or simply email me on @hotmail.com">a_anandhachar@hotmail.com
    Kind Regards
    Amit
    M.RAes. M.I.MechE. M.IIE. SiFu

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    #97445

    Mandalia
    Member

    Hi John
    It would be really nice of you, if you could forward me some of your reports.
    Thanks in advance for your assistance
    Sachin

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    #97451

    Tierradentro
    Participant

    Cannot send you anything without your mail

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    #97457

    Whitehurst
    Participant

    John,
    As per your 27th February post…
    I would appreciate if you could e-mail some examples.
    Thank you.
    Joe
    @hotmail.com">smileyjf@hotmail.com

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    #97497

    Mandalia
    Member

    Hi John
     
    My Email id is [email protected]
    Thanks a lot
    Regards
    Sachin

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    #97939

    Danny Abrego
    Participant

    I am fairly new to Six Sigma and have been assigned to present a report to some executives of an account I handle. I am at a complete lost on what to present. Does anyone have an example of a Six Sigma report? I would like to use it as a guide. It will be held in total confidence. thanks

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    #97940

    Danny a
    Participant

    Any chance of getting a copy of your report? I am also planning to present but I do not have any examples to refer too. Thanks

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    #97962

    TT
    Member

    I would also like to see this  format if you could be so kind.
      [email protected]
     

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    #99041

    Kevin Potter
    Participant

    Hi John,
    My name is Kevin Potter and I work for a company who has just started a Six Sigma initiative.  We have just completed our project selection and are entering the Define stage.  I got hung up with the Project Charter step.
    I thought an example of one of your final reports might grant me a better overall understanding.
    Thank you in advance,
    Kevin

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    #99042

    Adam L Bowden
    Participant

    John,
    As a MBB the best format is one that meets the certification guidelines as laid down by your MBB or certifying consultancy.  I.e if a Final Report contains all the elements that the MBB is looking for to certify you then that’s great.  You may wish to lay it out in a logical storyboard format so that your presentation is understood by your 6 Sigma Champion and senior Execs alike – afterall you are fixing an issue and getting results.  Certification is just an outcome of undeerstanding & appplying appropriate tools, providing the right leadership and getting the result that will satisfy whom ever requested that you work the issue.
    Best Regards,
    Adam
     
     

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    #99043

    Mr. Sigma
    Participant

    e-mail me and I will send you some examples

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    #99044

    Kaushik
    Participant

    Mr. Sigma,
    Can you post your template here so that people don’t have to contact you directly. This is easy to do: https://www.isixsigma.com/forum/attach.asp?messageID=44689
    Plus, you didn’t provide your email address, so it’s impossible to contact you.
    Thank you and regards,Arun

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    #99047

    John Carder
    Participant

    Send me your e-mail and I’ll be happy to send you a sample charter with instructions how to complete.
    Regards
    John

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    #99069

    mman
    Participant

    John:I should also appreciate greatly if you send me a copy,thanks in-advance:[email protected]         kind regards,   MMAN

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    #99209

    Benjamin
    Participant

    John, it would be appreciated if you could forward me a sample report or the layout you are currently using for submitting these reports.
    Thanks again!
    email    [email protected]

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    #99305

    Marz
    Participant

    Hi John,
    Thanks for your response.  Please send it to:
    [email protected]
     
    Thanks again,
    Kevin

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    #100656

    Levi
    Participant

    Dear John,
    It is my pleasure if you would share your sample with me as I have no idea in how to do my six sigma report. ([email protected])
    thanks a lot.
    Levi Ma

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    #100676

    Rajanga Sivakumar
    Participant

    John,
    Can you send this sample charter to me? My e-mail id is [email protected]
    Thanks
    Rajanga

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    #100713

    Khatri
    Participant

    Would appreciate if you can share thesesamples with me aswell.
    Myemail address is [email protected]

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    #100886

    S N Sharma
    Member

    Dear Mr. John
    Please forward me some good Reports in the area of Optimizing Supply Chain Management and Logistics.
    Thanks
    S N SHARMA

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    #100889

    Gagan Sethi
    Participant

    Hi,
    Can Somebody send me some of the reports or other relevent stuff for BPO/Inbound Call Center. I have no clue how to go about presenting my project. My future is at stake. Please help. My email is [email protected]
    Regards
    Gagan

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    #100890

    indresh
    Participant

    dear mr. john
    kindly mail me too some charters please
    [email protected]

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    #101168

    krr
    Participant

    I am unknown about to make six sigma reports & I am about to present a report on my first Six Sigma Project to the VP of my Company can anyone help me on the best format/ prectices to use .

    Thanks.
    krr

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    #102442

    SUDHA
    Member

    Dear John,
    This is Sudha from India. I am doing a Six Sigma project on recruitment – specifically vendor payments and recoveries. Would like to have a copy of your project report and presentation. Please mail me at [email protected]
    Regards
    Sudha Krishnan
     

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    #102662

    Gutierrez
    Participant

    Hi John,
    Can you send me a copy of your final report (amontes@ph.moog.com). I have been given a rather lenghty format and would like to know of other alternatives.
    Cheers!!
    alex

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    #104423

    Chandran
    Participant

    Hi
     
    Please send me some sample project reports and examples.
    Thanks
    Murali
     
    My Mail id: [email protected]

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    #106626

    AAB
    Participant

    Can I get a copy of Final Report to be used as a guideline my email address is @hotmail.com">henrybishwas@hotmail.com.
    Thanks
    Henry

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    #106631

    “Ken”
    Participant

    Hi,Is it possible to send me some for reference. Thankz! Email at @hotmail.comKeN">y_2_ken@hotmail.comKeN

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    #106642

    Jena
    Participant

    John,
    I would appreciate if you could send me a copy of the final report and instructions as per your April 2004 message.
    Thanks.
    Jena

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    #106681

    Gin
    Participant

    Greeting John,
    Happen to pop by in hope to seek help for my six sigma project. Can I also request a copy of the report format? Thks in advance.
    email: [email protected]
    Cheers!!!
     

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    #106782

    Nobody Expert
    Participant

    Please send me  a copy as well,thanks

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    #106785

    Larry Kalmowitz
    Participant

    David,
     
    Can you send me an example of one of your reports? 

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    #106788

    Nobody Expert
    Participant

    So let me know your email,regards

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    #107207

    Bhanuprakash
    Participant

    Hi Besie,
    Please can u send me ur final report which ur using…..i like to see ur reports. if i get it. i will be happy ..
    Thanks
    Bhanuprakash

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    #107254

    katlego
    Participant

    Hi
    Please can you send me Exampleof the best final report sample.
    I am a black belt engaged in first projects.
    Thanks

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    #107255

    katlego
    Participant

    Hi
    Can i please have your final report
    I am black belt engaged in first project
    Many thanks 

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    #107256

    katlego
    Participant

    Hi John
    Please send me one
    I am a black belt engaged in first project(Defects Prevention)
    Many Thanks

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    #107257

    katlego
    Participant

    Hi
    Please help,could you send me example of final project report
    Many thanks

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    #107258

    katlego
    Participant

    Hi please help

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    #107265

    Ossama Eidarous
    Participant

    Hi
    Can I please have your final report for the Six Sigma Project
    I am black belt engaged in first project
    Many thanks 

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    #107325

    Aquinas
    Member

    Hi, John
     
    I am looking for 6 sigma project sample too. Pls email to [email protected]
    thanks
    thomas

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    #107737

    katlego
    Participant

    Hi
    I am looking for best sigma final project Report  Please [email protected]
    Many Thanks
    083 697 1118 Contact
    I am in south africa Pretoria
    I am a black belt
     

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    #107867

    Nobody Expert
    Participant

    Haow it comes that you are BB and looking for a project form??

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    #108202

    Brad
    Participant

    To All,
    I work for a private company that has not yet fully adopted the need for Six Sigma methodology.  My department has been pushing upper management for this for some time, and are finally starting to see some interest.  My group will be presenting this methodology and the importance of it to what we do many times in the near future.  What I am looking for is a good SIMPLE presentation template to use to show the DMAIC methodology to other facilities.  If so, could I have a copy of it?  If so, please email to @mba.wfu.edu">brad.shokes@mba.wfu.edu
     
    Thanks
     
    Brad

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    #108208

    Savage
    Participant

    Brad,
    If you spend 30 minutes searching the internet, I used google, you’ll find plenty of templates, presentations and examples to use in your report.
    Try that.  Good luck.

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    #108210

    Ralph
    Participant

    There is a good one on this forum by the University of Michigan Six Sigma training program.    I use it.   Search for it.

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    #108211

    Brad
    Participant

    That is what I am doing now, thanks.
     
     

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    #108243

    Sonnie
    Member

    I am in the process of setting up a Lean Six Sigma Department. If anyone can provide me with some guidance (Charter, final reports, Reporting responsibilities..etc.) it would be greatly appreciated.
     
    Thanks a million.
    Sonnie
    email: [email protected]

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    #108244

    Savage
    Participant

    Did you even read this thread??  Did you search the internet?? 

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    #110344

    Jorge
    Participant

    Hi john I hope is not to late but I’m totally new in six sigma project, could you send me a copy of the formart report, it’s very hard for me, becuase i hardly speak english but i try. Please help me.
    If anyone has another examples i really appreciate if you can send me anyone
    My email is [email protected]
    Thanks
     

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    #110345

    Al andaluz
    Participant

    Jorge,
    You may want to search Google, search for “six sigma templates”, and you will find a template from the University of Michigan, it has some useful ideas that you can cutomize for your specific application.
    I hope it helps,
    Regards,
    Al

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    #112064

    micheline
    Participant

    Dear John,
    I would appreciate it if you could send me as many reports as possible.
     
    Thanks in advance
    Micheline

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    #112316

    Gareth Williams
    Participant

    Please could you forward a copy of the final solution
     
    Thanks
     
    Gareth

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    #112317

    Gareth Williams
    Participant

    Please could you forward a copy of the final solution
     
    Thanks
     
    Gareth

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    #112386

    Lneo
    Participant

    Dear John
    could you please send me some samples?
    [email protected]
    Thanks in advance.

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    #112389

    YK Chan
    Member

    John,
    Kindly send some me final report for reference. Many thanks.
    YK

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    #113098

    Carr
    Participant

    Hi John -Please send me the sample format of you report.
    Thank you very much in advance!

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    #113099

    Dayton
    Member

    You are responding to an old posting.  Try a Google Boolean search for a SS final report format/template from the University of Michigan ‘s SS trining program.   It’s a very good report template.   I have used it in the past, but don’t have a copy of it at hand.   It also has a Powerpoint template for SS report presentations.
    Vinny  

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    #113100

    Dayton
    Member

    I found the link that I was referring to for the UoM final reports:
    https://www.isixsigma.com/offsite.asp?A=Fr&Url=http://www.osat.umich.edu/sixsigma/Reference/templates.htm
    Vinny

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    #113104

    Tierradentro
    Participant

    Sure -what’s your mail?

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    #113106

    Al
    Participant

    John,
    I would appreciate if you could e-mail me a copy.
    My e-mail: @hotmail.com">andaluzal@hotmail.com
    Best Regards,
    Al

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    #113108

    Markert
    Participant

    Al and Linda, (an earlier in the day poster)
    If ‘John’ hasn’t produced for you be sure to check the link Vinny provided at the UoM, on post number 61912. I just reviewed the stuff and it is fine material, and worth having to get started with, or use as is.
    In fact, anyone reading this post with a few extra minutes and a floppy disk should review that link and take what interests you.
    Vinny, magnifigue!!

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    #113111

    raees ahmed
    Participant

    hi,
            i am going to present six sigma to my chairman, plearse send me your final report 

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    #113112

    New VGB
    Participant

    I need  a copy  as well.Please kindly  put it in the  forum ,thanks. 

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    #113805

    beercan
    Participant

    Could u send me the best format for a six sigma report
     
    I really need it
     
    thx b4
    best regards
     
    BeerCan

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    #113809

    Lomax
    Participant

    Hi
    I would also like a copy of the Best Format for six sigma final report
    Thanks
    Neil

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    #114923

    andi
    Participant

    for anyone who is seeking for final report six sigma,
    pls go to : http://www.osat.umich.edu/sixsigma/reference/template.htm
    good try,

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    #114924

    Anna
    Participant

    One of the best presentation templates I have seen is the one on the iSixSigma MAGAZINE, January/February 2005.
    I will encourage you to subscribe to the Magazine. It’s absolutely great!
    Good Luck,
    Anna
     

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    #117237

    Paige Harper
    Participant

    John, could you please send expamples?
    Thanks

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    #117242

    Paolo Borsini
    Participant

    John,
    Thank you very much for offering some samples of Six Sigma Project report.
    I am working in Italy, and would like to see some examples of project reports as done in your country.
    Regards,
    Gary
    email:[email protected]

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