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Facilitating On-Time Ideas

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Viewing 7 posts - 1 through 7 (of 7 total)
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  • #26924

    Anna
    Participant

    Hi everyone,

    I’m trying to get my business to show up for meetings on time and it is very frustrating! ;-(

    Everyone usually shows up 10 minutes late. I’ve tried to set ground rules, but it seems to be the norm here. Any ideas about motivating people?

    Thanks in advance,
    Anna

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    #65470

    Ang
    Participant

    Hi,

    I had a similar problem when I started in my current job. My collegues either came late or never showed up to meetings.

    I therefore introduced a moent box or piggy bank, whatever you want to call it. For every minute you were late, you had to pay £1.
    We then spent this money at the of the week when we went out for a dring together (which also improved the team spirit).
    After only two weeks, the situation improved dramitically. Now everyone is on time for meetings, but the downside is that you now have to pay for your drinks yourself when we have our regular pub night.

    Hope this helps!

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    #65471

    Andrea Pace
    Participant

    A technique that worked for us is to assign a task to the last person entering the meeting. For example, have the person take minutes and distribute them or be responsible for the task that is the goal of the meeting.

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    #65472

    Georgette
    Participant

    I have found that simply starting the meeting on time works well. Although I typically tell team members or staff members that at the first meeting and of course, have to follow up on what I said. After a while you become known as one who starts meetings promptly. The first few times may be a bit difficult, but most of the time it is effective.

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    #65473

    Mayes
    Participant

    I agree with the simple strategem of starting on time. “Late” is a cultural norm based on an unspoken assumption that meetings start late or that we all wait for the last person. That assumption arises out of behavior (watch a new person adapt to the culture of “late” simply by observing). When you consistently start on time, finish on time and use a time structured agenda w/outcomes (that actually occur), people will rise up and call you blessed.

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    #65474

    mcintosh
    Participant

    Hi,

    You should think about setting ground rules at the first meeting. This way, you’ll be able to scribe them on a flip chart and bring them to future meetings. It helps my teams remember what they agreed to!

    Good luck,
    Tom

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    #65475

    Amanda
    Participant

    I was just going to post the same thing! I have had luck with this procedure, although it doesn’t work for every group. If you are the more senior of the group it definitely works. When senior management is part of the problem, you’ll need to bring out some heavier guns.

    ;)Amanda

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