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Final Report Format

Six Sigma – iSixSigma Forums Old Forums General Final Report Format

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  • #35734

    Jamie
    Participant

    I am working on a number of projects as a summer intern. i am starting to generate reports for these projects, I have never used a Six Sigma format and could use some direction.
    Β 
    Could someone send me an example of their final report??

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    #101133

    Anonymous
    Participant

    Do you mean your monthly/quarterly or annual Control report or do you mean a tollgate presentation?

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    #101134

    Jamie
    Participant

    I’m pretty new to this so I’m not sure….I have taken a few classes and they covered all the charts and analysis but never how to report your results. An explination of the difference would be greatly appreciated.

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    #101136

    Anonymous
    Participant

    In a nutshell, you’re preparing a Control Report if all recommendations have been fully implemented and you’re monitoring the performance of the new process.Β  This itself may be called a tollgateΒ presentation at some firms but itΒ often doesn’t include the info from earlier phases ofΒ the project.
    If you’re preparing a write-up of your findings from the Measure-Analyze phase or a write-up of your recommendations thenΒ the project isn’t yet completeΒ but it’s essentially a project status report.
    For the record, I think your Black Belt should either be doing this or that he/she should provide clear instructions for you to do so.

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    #101140

    Jamie
    Participant

    That makes sense, I am finishing up my analysis and am going to start recommendations. So a status report seems to be the ticket for now.
    I will be expected to have a Control Report by the end of the summer as well. If you have examples, of both that would be great.Β I agree that I should be instructed on these matters, I am an engineering student that took statistical process control classes just to learn the stuff. So I am not expected to know any of it. Many here at my company were excited to hear that an engineering intern had this knowledge. I am teaching myself the rest.

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    #101141

    Bob J
    Participant

    Jamie,
    While I certainly agree with the previous posting that your BB/MBB should specify the format I would be glad to send you our template if you post your email…
    Best Regards,
    Bob J

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    #101148

    Jamie
    Participant

    I talked to my BB about what we talked about. he said for me to not concern my self with the formal reporting right now and get to my end result then talk about the reports. but I would like to get a jump on him.
    Thanks a bunch my email is:
    [email protected]

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    #101197

    John J. McDonough
    Participant

    Jamie
    The reporting can be dramatically different from organization to organization.Β  One outfit I know uses “storyboards” for almost all Six Sigma reporting.Β  These tend to involve lots of pictures and cartoon bubbles because they will often be read by top management who may need to have the highlights spelled out to them.
    Although it sounds silly, it really is a very good way to report, and not a bad way to keep the project on track.Β  In many ways, the real advantage of Six Sigma is that it forces you to make your decisions in a way that you can clearly defend with data.Β  Preparing the report as a sequence that lays out the highlights of the project’s story not only makes it easy for others to understand what you have done, but if you keep at it as you go along, it highlights to yourself places where you may have glossed over some issues.
    I don’t claim to be the world’s best storyboard writer, but I do have a few examples at http://www.is-sixsigma.com.Β  These happen to be DFSS examples, but they should give you the idea.Β  Before you spend any time building your own, I would talk this over with your Black Belt as others have suggested.
    –McD

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    #101198

    Jamie
    Participant

    Thanks a ton!

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