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Just Do It Program Ideas

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  • #51149

    eric
    Participant

    Does anyone have a Just Do It program in their office? The Just Do It program in my office rewards money/time saving process improvements that take less than two days to implement. We are looking for new process improvement ideas and partners to share ideas with. If you have a quick inventory/process time saving idea please post it on this thread. If you have a Just Do It program in your office and would be interested in trading lists of idea let me know by responding to this post and I will post my email address.  
    A recent Just Do It idea recently adopeted widely in my office is logging off computers instead of turning them off at night. This saves between two and fifteen minutes a day due to the faster loading time. Twenty six people in my office have adopted this process so far. Spread out over a whole year this saves 416 hours at a generous average of five minutes per day, per person. 

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    #176839

    Ray in L.A.
    Participant

    Did you offset the savings with the extra energy costs?
    “Just Do It” is just one of the dispositions of our Continuous Improvement Steering Committee.  We rate project proposals in several catagories (I.e. Six Sigma Project, Lean Project, Just Do It) and assign a priority rating.  JDI projects are important to follow up on, or they NGD (never get done).

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    #176840

    JDI
    Participant

    All quick and easy to implement.- Sell all your inventory.- Do away with the “Just Do It” rewards program.- Get rid of lazy people with no imagination.

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    #176841

    Clive
    Participant

    Just a thought what is the extra electricity costs for running the PC’s over night and at a weekend and is there a change in the breakdown rates? Plus has your company a green policy as this would tend to go against it.
    Not wanting to put your idea down but one of the problems with JDI’s is that not all areas tend to be thought out fully and in a lot of cases fix the symptom not the cause e.g. why does it take so long to log on? Which just adds to the problem.

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    #177006

    bb2000
    Participant

    Try double sided printing instead of single sided printing!!!!! Default all office printers to only print in B&W, not colour.
    Look for other office inefficiencies based on Muda or 7 Forms of Waste.
    Have fun looking for these wastes and remember to engage people in the initiatives.
    bb2000

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    #177018

    Schuette
    Participant

    The idea of passing all suggestions thru a panel or lead person is good.  That’s what my company does.  All suggestions no matter how small or trivial or how large and complex are turned into a suggestion program.
    There it is evaluated as to whether it is accepted as legitimate, and what category it fits into 6-Sigma, Lean, or Just Do-It (JDI).  This is usually done within a day or two (and mght involve talking to the suggestor).
    After it has been categorized, it’s then prioritized against the other items in the same category.  JDI’s are the simpliest to implement – they can be assigned to someone immediately (not always the suggestor).
    6-Sigma and Lean issues often need scheduling because of man-power and necesaary data collection and reporting.  These are treated as small internal projects.
    All of these issues are tracked for progress and whether the outcome improvement is a hard, soft, or a combination improvement.
    Recognition is given to suggestors and implementor for all the categories – so that suggestor doen’t concentrate on just the big issues.  We found earlier that not recognizing the JDI suggestors and implementors resulted in a decrease of these ideas.  Recognition is important – no matter how trivial the suggestion appears.  The recognition is for thoughtfulness, not level of skill or knowledge.
    Computers:  We have found that leaving the computers “ON” saves a tremendous amount on boot-down and boot-up time each day.  PC’ are simply left ON with the screen locked – many programs can be left open – some programs are recommended to be closed.  It’s already been determined that we are spending a few more $ to leave the PC’s on overnight.  But, productivity increases has outwieghed the extra cost of the electrictiy.  We found that booting up in the morning and booting down at the end of the day cost us an average 11 lost minutes of productivity per day per PC.  This was down through a Lean study and very well documented.  We also found that the frustration level of our workers was much lower in the first hour of working because they weren’t triddling the thumbs wating for the PC’s to boot up whiel they had customers on the phone.
    Our current evaluation system was actually the result of a suggestion put inot our old suggestion pprogram as an improvement.  It was categorized as a Lean item to improve the flow of evaluating, categorizing, ranking, implementation, and recognition of suggestions.  All suggerstions are tracked on our intranet site – which all employees have access to; and a bulletin board in our lobby lists the status of all projects being worked on; along with the recognition awards given to the participants – interesdting enough we inlcude our customers and suppliers in this program, and they also appear on the board which becomes a tool itself when one supplier sees their competitor  coming up with more improvement ideas then themselves.
    Customers give us exceleent ideas and postive feedback on the projects from their perspective which we call “Eye of the Customer.”  We’ve modified the “Voice of the Customer” concept to “Eye of the Customer” to represent the feedback from the customer as to what they truly “see” as improvements in our operation.  All positive feedbacks from customers are documented and discussed in our monthly department information meetings.
    Jim

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    #177037

    Hawk
    Participant

    Please, please, please don’t tell me we are entertaining these “Just Do It” discussions on a Six Sigma discussion forum.  This has nothing at all to do with Six Sigma (reducing variation) or Lean Six Sigma.  This is just common sense that any manager should be thinking of.  I don’t mean to sound harsh (though I know I am) but if we can’t calculate the savings and if we can’t demonstrate how this is positively impacting the customer than this isn’t Six Sigma or even continous improvement.  It is unfortunate that we are now forming groups to come up with these ideas….we are actually using valuable manhours to come up with common sense ideas.
    So you are logging off a company vice turning it off and you save 5 minutes a day.  What are you doing with that extra five minutes that is helping the customer?  Dollars to donuts all you are doing is getting to your car faster vice waiting for the computer to finally power down.
    I would highly recommend that you and your coworkers read a good Six Sigma book and fully implement Six Sigma.

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    #177066

    BTDT
    Participant

    Hawk:GE had a whole campaign about, “Save an hour – FILL AN HOUR.” [my emphasis]Funny about the project for turning off computers at night. I am working at a place where network maintenance, program installation, report generation, security update, database synchronization, and OS updates are done remotely at night. I’m sure it has resulted in a huge boon to total productivity by considering that the machines are used for things other than day-to-day operations.The instructions for all affected employees are clear. For example, “System maintenance will be performed at 11:59PM on XX/XX/XX. Close all applications and log off. Do NOT turn your computer off.”All this work could be done during the day shift in Bangalore for all I know. The BPO does not have to pay extra for night-shift transportation and security for the workers. People can be at home with their families. Everyone is happy.All machines go into hibernation during extended inactivity anyway.Cheers, Alastair

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