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prioritization of projects

Six Sigma – iSixSigma Forums Old Forums General prioritization of projects

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  • #47655

    Arthur
    Participant

    All,
    Does anyone have a good prioritization model when it comes to Continous Process Improvement projects?  I am getting hit with many projects but need a process to go back to the business with to priortitize etc…

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    #159075

    Chad Taylor
    Participant

    Julie
    Safety First, Customer Second.
    Prioritize your projects with these two things in mind. Second, projects that have the fastest to improvement time (of the product) should be on top. But this is two fold, you also need to prioritize the longer projects to run at the same time around the faster ones. So basically you have to list to work with. This will help segregate the confusion about project overlap.
     A hint to managing perception, is to work on some visual projects such as 5S and lean improvements. These can be very easy and have the appearance that alot of work is being done in a short period of time.
    If you can give me some specific examples, I’m sure I can give a little more detail if I know a little about the nature of “Continuous Improvement” your working on.
    Cheers
    Chad Taylor

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    #159076

    M. Salim MSA
    Participant

    Julie,
    You can have a short-sighted approach or think more in-terms of a model that will learn an grow as your move through your process improvement program …..  your idea of a proritization matrix is on the right lines …. there are a number papers published on use of proritization matrix approach …. i can forward you one if you would like me to …. key is to have a rating system with multiple factors critical to your business … eg.  VOC, VOB (For some people this is Voice of the Boss), Savings, Cost, Resources, etc. include the most critical and give each a weight according to your business needs … make sure to share it with all decision makers …. plug and play using some old projects you have completed …. you will get a very good sense of what it is about ….. and keep reviewing as you go through your projects and improve on your model ….. I personally found it to be a very useful tool when you have a pipeline full of projects and need to proritize and assign resources ….. gradually you can build on the rating to include decisions such as: which resources to be used, project timeline, etc…..

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    #159085

    Andhale
    Participant

    Julie
    What you need is to have the clarity of implication of each of your project. Determine what would you achive with each project and how important it is with business point of view. Many a times it may be a long term achivement as we usually have in case of quality related projects such as quality products, quality service, but, it becomes more critical to initiate with as more the time you delay, more delay in results.
    So my suggestion is there is no standard model required to proritize projects. You can form a matrix depending on time factor, implications, requirement, final desired output etc etc. Seek help of your seniors to understand the implications.
    RegardsDeepak

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    #159423

    systhinc
    Member

    Project Prioritization should be done in alignment with your organization’s Strategic Plan.  That is, the first prioritization factor should ask whether or not this project will contribute to the goal of the organization.  From there, you should establish Effort and Impact factors, dealing with the resources required to actually doing the project as a ratio to the benefits (economic, customer satisfaction, safety, etc.)  those which show the most significant impact should be highest priority.
    Note that this “project pipeline” should be a living document, with new opportunities being assessed and fed into the pipeline, displacing, sometimes, previous opportunities because of strategic, or other advantage.  It is best to to this at an organizational level, which can put local opportunities on the back-burner or elevate them to a higher priority.  Be aware that local opportunites, on the global level, may contribute to the suboptimization of the overall system if they are not considered in light of the overall goals of the system.

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    #159429

    Neil Downing
    Participant

    Julie
    I use a very simplistic scoring system. When any ideas are submitted by anybody (Six Sigma trained or otherwise) for a potential project they have to answer some basics questions –

    Expected length to completion (0-1 month, 1-3 months, 3-6 months, 6+ months)
    Expected ease of completion (Very easy, easy, difficult, very difficult, unknown)
    Probability of succeeding (Very likely, quite likely, quite unlikely, very unlikely, unknown)
    Expected $ results in 1st year ($<1K, $1K-$50K, $51K-$150K, $151K-$500K, $500K+, unknown)
    Matching company’s strategic plan (Yes, No)
    Customer facing (Yes, No)
    Each of these answers gives a score for each category (e.g. very likely to succeed = 9, very unlikely = 1). Mutliply all categories together gives a rating which puts all projects into an order which can be reviewed by Management. They still have the ultimate say in which projects are started.
    I can send you my Charter (in MS Excel) which has this scoring if it will help you.
    Neil

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    #159435

    Sue Peloso
    Member

    Neil,
    I sure would like to take a look at the “Charter (in MS Excel)” if you would be so kind. Please send me your email address and I will do likewise.
    Thanks,
    Sue

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    #159437

    Downing
    Participant

    Sue
    E-Mail as follows –
    [email protected]
    Kind regards
    Neil

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    #159440

    reg
    Participant

    Julie,
    There’s an excellent article in the Sept issues of Quality Progress magazine describing how to use the voice of the market to identify value performance gaps and to use those to set project priorities.  Can’t remember the name of the article, but the author was Reidenbach.  There’s another article by the same author in the July issue (same magazine) describing how to prioritize projects based on alignment with the organization’s strategy.  I have some prioritization templates based on those articles if you’re interested.
    Reg

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    #159443

    qualitycolorado
    Participant

    Juile, Good morning!
     
    Here is the description of the the article Reg referred to, from the September 2006 issue of ASQ’s “Quality Progress” magazine:
     
    Market Focused, Value Driven—It’s All About Gaps Listening to the voice of the market allows organizations to pinpoint value gaps, select the right Six Sigma projects, and increase revenue and market share.Eric Reidenbach and Reginald Goeke, principals, Market Value Solutions, State College, PA
     
    Best regards,
    QualityColorado

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    #159446

    Rick P Morrow
    Member

    We use a Cause and Effect Matrix to prioritize as well as manage project hoppers. Use the “Output” columns to list the criteria that you think valid in judging a project’s value. Use the “Input” columns to list all of the projects. Ask leadership and MBB’s to score each project to the output criteria and then sort. Rationalize the sorted list of projects and charter.
    The criteria listed in earlier responses are good.Strategy, Customer Value, Business Financial Impact and Probability of Success are our major categories that we may define further in the output columns.

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    #159473

    Paresh Thakor
    Participant

    Neil:
    Can you please send me the matrix also.  I am looking for similar type of matrix for prioritization and supplier selection.  My eamil is [email protected]   Thanks for the help.

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    #159622

    moshana
    Participant

    Could you send me your charter as well.  I like your logic flow and think it would be helpful in my operation.
     
    Marylou

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    #170685

    Teena
    Member

    Hi Neil,
     
    Can you send me that ms excel form please?

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    #170702

    RH
    Member

    Hi Niel, can you please send me the MS Excel template to raghusuratkal at yahoo dot com…thanks…

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    #186583

    Cooke
    Member

    Hi Neil – Do you happen to still have your Charter for prioritizing CI projects?  Would you be willing to email it to me?  I recently was asked to startup a CI initiative within our dept.  My company currently has a CI department but it supports our core operations 100%, none of the non-ops areas.  A formal CI initiative will be new to my department, so I need a simple yet effective way of prioritizing projects.  Thanks. 

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