Practitioners must learn when and how to calculate the sigma level of a process.
Many people hear about the Six Sigma quality methodology and immediately want to calculate their own process sigma to determine how close (or far) they are from six sigma. My immediate response to them is twofold:
- Are you currently measuring your process capability?, and
- Are you satisfied with your performance? If the answer to both is yes, then calculating your process sigma may be interesting but not necessary.
When Process Sigma Is Not Necessary
Let me illustrate with an example. A power company measures their performance in uptime of available power to their grid. Every minute of potential uptime (power is available) is an opportunity, every minute of downtime (power is not available) is a defect in the eyes of a customer. Data is continuously taken, the process capability is measured, and the yield is calculated to be 99.9%. The power company is satisfied with their current performance (but always looking to improve), and the customer’s needs (as collected via Voice of the Customer) are being met.
If the entire company communicates in yield and everyone within the company understands this language, is determining the process sigma level useful? I submit that if the company is pursuing full implementation of the Six Sigma quality methodology across the organization then calculating sigma is appropriate because processes within the organization and between plants can be compared. When a company is only considering Six Sigma for one functional area (power transmission OR bill collection OR call center) then the company might be better suited to maintain the metrics that everyone currently uses and understands. How can an organization communicate if everyone doesn’t learn the language?
I know what you’re thinking, ‘Ok Zack, get on with it. I want to calculate my process sigma anyway. How can I do it?’ Here is your two minute instruction on calculating your process sigma.
How to Calculate Process Sigma
Consider the power company example from the previous page: A power company measures their performance in uptime of available power to their grid. Here is the 5 step process to calculate your process sigma.
Step 1: Define Your Opportunities
An opportunity is the lowest defect noticeable by a customer. This definition, of course, is debatable within the Six Sigma community. Here’s a useful snippet from the forum discussing this point:
“Typically, most products (and services) have more than one opportunity of going wrong. For example, it is estimated than in electronics assembly a diode could have the following opportunities for error: 1) Wrong diode and 2) wrong polarity (inserted backwards), so for each assembly shipped, at least two defect opportunities could be assigned for each diode. Apparently, some manufacturers of large complex equipment with many components prefer to [count two opportunities in this case]. My point is that this approach dilutes Six Sigma metrics.” -Anonymous
Many Six Sigma professionals support the counter point. I always like to think back to the pioneer of Six Sigma, Motorola. They built pagers that did not require testing prior to shipment to the customer. Their process sigma was around six, meaning that only approximately 3.4 pagers out of a million shipped did not function properly when the customer received it. The customer doesn’t care if the diode is backwards or is missing, just that the pager works.
Returning to our power company example, an opportunity was defined as a minute of uptime. That was the lowest (shortest) time period that was noticeable by a customer.
Step 2: Define Your Defects
Defining what a defect is to your customer is not easy either. You need to first communicate with your customer through focus groups, surveys, or other voice of the customer tools. To Motorola pager customers, a defect was defined as a pager that did not function properly.
Returning to our power company example, a defect is defined by the customer as one minute of no power. An additional defect would be noticed for every minute that elapsed where the customer didn’t have power available.
Step 3: Measure Your Opportunities and Defects
Now that you have clear definitions of what an opportunity and defect are, you can measure them. The power company example is relatively straight forward, but sometimes you may need to set up a formal data collection plan and organize the process of data collection. Be sure to read ‘Building a Sound Data Collection Plan‘ to ensure that you gather reliable and statistically valid data.
Returning to our power company example, here is the data we collected:
- Opportunities (last year): 525,600 minutes
- Defects (last year): 500 minutes
Step 4: Calculate Your Yield
The process yield is calculated by subtracting the total number of defects from the total number of opportunities, dividing by the total number of opportunities, and finally multiplying the result by 100.
Returning to our power company example, the yield would be calculated as: ((525,600 – 500) / 525,600) * 100 = 99.90%
Alternatively, the yield can be calculated for you by using the iSixSigma Process Sigma Calculator – just input your process opportunities and defects.
Step 5: Look Up Process Sigma
No analysis would be complete without properly noting the assumptions that you have made. In the above analysis, we have assumed that the standard sigma shift of 1.5 is appropriate (the calculator allows you to specify another value), the data is normally distributed, and the process is stable. In addition, the calculations are made with using one-tail values of the normal distribution.