If you’ve ever wanted to know about Lean Six Sigma (LSS) quorum, you’re in the right place. This article will review the LSS quorum concept, explain its benefits and drawbacks from an industry perspective, and showcase frequently asked questions as well as best practices for implementing it in your business.
Overview: What is quorum?
The term “quorum” has its roots in the Latin word for “council.” When it is used in a business setting, it refers to the minimum amount of people or shareholders that need to be present at a meeting in order for that meeting to be official, or for official business to be conducted.
For example, if a company’s bylaws say that they need to have 20% of shareholders present in order to hold a shareholder meeting, but only 16% show up, they don’t have a quorum and cannot conduct any official business. This smaller group cannot bind the rest of the group with any decisions they make. This is why there are quorums in place, so that important decisions can be made by enough people to ensure that they will stand up to scrutiny.
3 Drawbacks to quorum
In LSS business applications there are clear benefits to achieving quorum, such as ensuring that all voices and perspectives are heard, and that all members are on board before decisions are made. When processes and procedures are implemented in this manner, it prevents bias and helps to ensure that the best decisions are made, improving the quality and efficiency of a project.
That said, there are drawbacks to be mindful of.
1. There is potential for decision making to become impractical or stagnant.
This can happen when the necessary people cannot attend meetings regularly. Because the designated people’s input and votes are required in order to pass a motion or make a decision, you may find yourself waiting for weeks to get everyone’s opinion or vote, which delays the decision being put into action. This can be frustrating and counterproductive if deadlines need to be met or if decisions must be made quickly in order to keep things running smoothly.
2. There may be confusion as to who is absolutely necessary for quorum purposes.
While collective participation is often desired and encouraged, the more people there are attending meetings regularly and wanting to weigh in on policy-making, the the harder it can be to reach consensus in a timely fashion or at all. In addition, as you add more people with different perspectives into a meeting setting for every decision needing to be made about company processes or projects, there will likely be conflicting opinions about how best to proceed. For this reason, a board of so many company employees or officers is often appointed to handle such matters.
3. As with anything involving two or more people, there is the possibility of interpersonal conflicts or challenges.
There can be issues with how people interact when they come together for meetings. For example, employees who are low-level or new in the company may feel insecure about sharing ideas with their superiors in a meeting setting. When employees are intimidated by the experience of their colleagues – whether that intimidation is unwitting or intentional – potentially productive, helpful, and constructive ideas never see the light of day.
Why is quorum important to understand?
This concept is important to understand because it is one of the foundational ideas behind Lean Six Sigma.
Lean Six Sigma is a practice that helps businesses reduce waste by implementing processes that improve efficiency and quality. Quorum is a principle of decision-making theory that appears in many different contexts and under many different names. In business, it’s part of the practice of consensus decision-making. It says that when a group gathers to make a decision, only those people who are present and participate should be counted in that decision. If one or more members choose not to participate, they shouldn’t be counted as part of the group’s overall vote.
It’s important to understand the idea of a quorum because it establishes norms for group behavior and provides insight into how consensus can be reached.
An Industry Example of Quorum
The quorum principle says that when a group of people gets together to work on an issue or problem, they can come up with more solutions than any single individual could. This is because each individual brings their own unique background and experiences, which can lead to new insights that others may not have thought of before.
For example: let’s say you have a company that makes widgets. You’re having trouble reaching your sales goals because there are too many defects in your product line.
You put together team of five people to brainstorm ways reduce defects by 50%. Each person on the team has different expertise: one person might be an engineer who knows how things work from an engineering standpoint; another might be a marketing expert who understands how consumers think and what they want out of products like yours; yet another member may bring experience from outside industries like automotive manufacturing or aerospace manufacturing–and so on…
In this way, you get more ideas than any one individual would ever be able to produce. As a result, not only is the best, most efficient decision ultimately made, but it is also made much faster.
3 Best Practices When Thinking About Quorum
One of the most important parts of any Lean Six Sigma project is the quorum, which is the group of people who are responsible for making decisions about the project. It’s vital to include members from all levels of your organization when you’re deciding who should make up your quorum, but there are three best practices in particular you should keep in mind when thinking about and implementing the principle of quorum in a LSS business setting.
1. Have at least one member representative from each department.
By including someone from every department in your company, you ensure that no branch of your organization feels overlooked or underrepresented. Plus, having members of your quorum with specific subject matter expertise can save time and money on research and help streamline decision-making by preventing missteps early on in the process.
2. Include process owners and end users.
It’s also important to include process owners and end users on your quorum so that they can ensure that the final outcome of the project will be able to fulfill its intended purpose. Process owners have firsthand knowledge about their processes and understand how they fit into the overall business function better than anyone. And end users know what features or characteristics of a product or service have mass appeal.
3. Anticipate what needs to happen before and after meetings.
Before you decide on a quorum number for your meetings, it’s helpful to assess what will need to happen before and after you meet. For example, if you have a large number of people attending your meetings, but they require training beforehand and follow-up afterward, it may not make sense to include them all in the meeting itself. In this case, you can outline who will be responsible for training and follow-up separately from your list of attendees for the meeting itself.
3 Frequently Asked Questions (FAQs) about quorum
The Lean Six Sigma concept of quorum is a deceptively simple one. But it’s easy to get tripped up and confused by its details.
Here are three frequently asked questions about Lean Six Sigma quorum.
Q: What is quorum?
A: Quorum is a simple term for the idea that there must be a minimum number of people present to make decisions at a meeting. This can be thought of as an attendance requirement, but it’s not necessarily the same thing as having to have a certain number of people physically in the room.
Q: How is quorum determined?
A: In most cases, even if you’re part of a small group, you’ll be following the quorum requirements of larger groups. For example, if you work for a large company and your department has its own team-specific meetings, you may still have to meet certain quorum requirements that are derived from rules that govern company-wide meetings.
Q: What if I can’t make it to a meeting?
A: If you find yourself unable to make it to an important meeting and don’t have someone who can attend on your behalf, try contacting someone who will definitely be there and asking them to speak up for you on any decisions or policy-changing initiatives on the table.
Controversy- and conflict-free policy implementation
Quorum is a simple principle that should be used to ensure that decisions can actually be made. If you are going to have a meeting, have an agenda, the right people present, and make sure everyone who is required to has the information they need to make those informed decisions. This will lead to the right decisions being made with little if any controversy or conflict.